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Contracts & Procurement Specialist (General Professional III)

Details

Section: Administration
Work Unit: Purchasing
Position Number: LAA ACCTN
Job Location: 1300 Broadway, Denver, CO 80203
Salary Range: $3,949.00 - $5,200.00
Release Date: Monday, November 16, 2015 - 5:00pm
Apply By: Friday, January 8, 2016 - 5:00pm
Employment Type: Full-Time
FLSA: Exempt
Position Type: Classified

Other Openings

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This position is open only to classified permanent employees of the State of Colorado or individuals eligible for reinstatement privileges. Promotional and Transfer applicants are encouraged to apply!

Duties

This position is located within the Administrative Services Section of the DOL. The DOL’s administrative functions including, in part, accounting, purchasing, budget, litigation support, Information Technology, and Human Resource efforts are provided centrally on behalf of all divisions and sections of the DOL.

The purchasing and contracts specialist enables the DOL to acquire all necessary services or goods in a timely and cost effective manner. The position develops, writes, processes, and routes purchase orders and contracts for signature, including grants, as well as contract modification documents such as amendments, option letters, change orders, etc. and ensures that all purchases of goods and services made by the (DOL) are in compliance with State statutes, procurement rules, fiscal rules, and DOL policies and procedures.  This position also writes, develops, and awards procurement solicitations.  These duties include evaluating  the request  for the purchase,  advising DOL staff on the best purchasing method, conducting solicitations  for quotes  or  bids  when  necessary,  consulting with the DOL’s contracts attorney when necessary, and  creating  the  appropriate  commitment  voucher  (i.e.,  contract  or  purchase  order) agreement with the vendor.  Additionally, this position will utilize the State’s financial system, CORE, to conduct solicitations, enter and track encumbrances, track payments to awarded vendors, and provide management reporting.  Lastly, this position performs other related accounting functions in a team environment.

Necessary Special Requirements:  Applicants must successfully pass a thorough background investigation prior to appointment.  Applicants must be current classified permanent employees of the State of Colorado or individuals eligible for reinstatement privileges.

Minimum Qualifications: Graduation from an accredited college or university with a bachelor’s degree in accounting, business, finance, public administration or other related field AND two years of full-time *professional experience in purchasing, contract development and negotiating, accounting or budgeting that included writing solicitations, drafting contracts/purchase orders, negotiating with vendors or evaluating bids. Specifically identify this experience on your application.

*Professional work experience is defined as work that involves exercising discretion, analytical skill, judgment, and personal accountability and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field and continuously studied to explore, extend and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications, and methods.

Substitutions:  Work experience as described above may substitute on a year-for-year basis for the bachelor’s degree.  A master’s degree in an applicable area will substitute for the bachelor’s degree and one year of the experience.

Required Competencies:

  • Highly effective critical thinking, complex problem solving and decision making skills;
  • Exceptional interpersonal/customer service skills which demonstrate respect for others;
  • Ability to develop strong ongoing professional relationships and foster strategic partnerships;
  • Self-directed and motivated work ethic;
  • Strong organizing, planning and prioritizing skills;
  • Detail oriented with exceptional attention to detail and accuracy;
  • Excellent verbal and written communication skills;
  • Ability to interpret complex rules, regulations, policies, procedures and guidelines;
  • Keen ability to multi-task and demonstrate flexibility;
  • Established proficiency in position-related office technologies which include Microsoft Office applications.

Preferred Qualifications: If you possess any of the following, specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

  • Certified Professional Public Buyer (CPPB) or a Certified Public Procurement Officer (CPPO);
  • Additional work experience in state contracting/procurement beyond two years
  • Significant understanding of the intent and application of the Colorado State Procurement Code and State Fiscal Rules;
  • Ability to conduct informal resolution of contract disputes;
  • Proficient in SharePoint for document routing/management;
  • Experience with the State’s accounting system - CORE;
  • Experience with the State’s contract system – CMS;
  • Experience developing contracts for the delivery of program services.

Important Information: Applications and supporting materials may be used to identify the top group of candidates in whole or part for this position.  Applicants are responsible for ensuring that their application materials fully describe their education, training and experience as it relates to this position.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position.  If your application does not demonstrate that you meet the minimum requirements, you will not proceed in the selection process for this position.  You will be notified of the results of the application review.  If your application is rejected and you have questions, you may contact Kathy DePew at 720-508-6510 or kathy.depew@coag.gov. You must contact her office within five days of the date you receive the application rejection notice.

APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process.  The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor Denver, CO 80203, Fax: 303-866-5038. Phone: 303-866-3300.  The ten day deadline and these appeal procedures also apply to all charges of discrimination.

The Assessment Process:  Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Part or all of the assessment for this position will include a review of your application material(s). Applications will be reviewed by a Human Resource Specialist to determine if you meet the minimum requirements for the position. Subject Matter Experts may use the application material(s) to assess applicants who meet the minimum requirements, to identify a top group for additional assessment, or establish an eligible list for referral to the hiring manager for final consideration.

Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Qualifications and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Upload additional pages if necessary to fully explain your experience and accomplishments. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants.

Transfer Applicants: Eligible transfer candidates must submit a complete application following the directions in this job announcement. All qualified transfer eligible candidates who submitted an application by the posted deadline will be included along with all other qualified candidates in the comparative analysis process. If you do not want to compete in the assessment process you may at any time withdraw from the formal exam process.

Please refer to the State of Colorado Employment website for further details and instructions on how to apply, http://www.colorado.gov/dhr/jobs.